Where Should Guests Stay? Creating Hotel Blocks for Your Wedding
By Weddings By Wendi – Your Texas Hill Country wedding planner
Over the course of planning your wedding, one key consideration is where your guests will stay. Creating hotel blocks can ensure that your friends and family have convenient accommodations, allowing them to focus on celebrating your special day without the stress of finding a place to stay.
First, assess the location of your wedding venue. Ideally, you want to offer hotel options that are close to the venue. This proximity will make travel easier for guests and may also encourage them to participate in related events like the rehearsal dinner or post-wedding brunch. Check for hotels within a 10-15 minute drive from your venue, as this is generally a reasonable distance for guests.
Next, consider the diversity of accommodations needed. Your guest list likely includes a wide range of individuals with varying budgets and preferences. Look for a combination of hotels at different price points, including mid-range hotels, luxury options, and perhaps even local bed-and-breakfast establishments. Offering a selection increases the chances that all guests feel comfortable with their lodging arrangements.
Once you identify suitable hotels, reach out to them to inquire about group rates or room blocks. Many hotels offer discounts for events such as weddings, but you typically need to reserve a certain number of rooms to secure the special rate. Specify the dates you expect guests to arrive and depart, and be clear about how many rooms you anticipate needing.
After securing the hotel block, it’s important to provide your guests with detailed information. Create a “Travel” or “Accommodations” section on your wedding website that outlines the options, addresses, phone numbers, and even booking codes if applicable. Also, include any specified deadlines for booking under the group rate to ensure your guests can take advantage of the discounts.
To help your guests feel more connected, you might also consider sharing local attractions and amenities near the hotels. This not only enriches their experience but can also motivate them to explore the area before or after your wedding. Recommend popular restaurants, shopping areas, or recreational activities that would interest your guests.
Lastly, ensure you have a plan for transportation. If many of your guests are staying in a hotel block, it may be wise to arrange a shuttle service to transport them to and from the wedding venue. This can help alleviate concerns regarding parking and can further enhance their overall experience.
In the end, by thoughtfully creating hotel blocks for your wedding, you can provide your guests with comfortable, accessible accommodations. This consideration not only demonstrates your appreciation for their presence but also helps cultivate a warm and inviting atmosphere as they join in your celebrations.
