What to Include in Your Wedding Welcome Guide

By Weddings By Wendi – Your San Marcos, Texas wedding planning partner

Guide your guests through the excitement of your wedding by providing a well-structured welcome guide. This guide not only serves as helpful information but also enhances the overall experience for everyone attending your special day. Here are some imperative elements to include in your wedding welcome guide:

Begin with a warm welcome message. Express your gratitude for their presence and excitement for sharing this significant occasion. A heartfelt note sets the tone and lets your guests know how much their attendance means to you.

Next, include an overview of the wedding itinerary. Outline the main events, such as the ceremony, reception, and any pre-wedding festivities. Provide the dates, times, and locations, making it easy for your guests to plan their attendance. If there are multiple events, a timeline can help them navigate through the festivities.

Accommodation details are also important. Share information on the hotels and lodging options nearby, including any special rates you might have arranged. Include addresses, contact information, and reservation links if applicable. This assists your guests in finding suitable places to stay during the celebration.

Transportation logistics should be outlined as well. Offer guidance on getting to and from various venues, whether it’s shuttle services, public transportation, or parking information. If you have organized transportation for guests, specify the schedule and pick-up locations.

Listing local attractions and recommendations is a fantastic addition. Highlight activities, restaurants, and sights nearby that guests can enjoy during their stay. Include personal favorites and anything that reflects the character of your wedding location.

Meal preferences and dietary restrictions should be taken into account. Provide details on the dinner menu at the reception, along with options available for different dietary needs. It’s helpful to ask guests to inform you of any restrictions in advance so you can ensure everyone is accommodated.

Include dress code guidelines. Whether it’s formal, semi-formal, beach casual, or themed, providing this information ensures guests are appropriately attired and comfortable throughout the event. Be clear and specific about what is expected.

If you have a wedding website, include the link. This allows guests to find additional information, such as updates, RSVP options, or further details about your story and the wedding events. It’s a useful resource before and after the celebration.

Don’t forget to provide your contact information. Designate a point person for guests to reach out to with questions. This could be a wedding planner, a family member, or even yourself, offering reassurance that support is available when needed.

Lastly, add a personal touch. Share anecdotes, favorite quotes, or inside jokes that reflect your personalities as a couple. These elements make the guide more engaging and memorable, allowing guests to feel more connected to your wedding.

By encompassing these key components in your wedding welcome guide, you will create a valuable resource that enhances your guests’ experience and ensures they feel informed and appreciated during your celebration.

Aaron V.

19:49 03 Oct 25

I don’t even know where to start. Wendy has truly become a close family member. She made this wedding possible and rescued us when other vendors/venues failed us. South Padre Island should look at Wendy’s quick thinking, organizing, and management skills as a reference. She is South Padre Island. She is the Anna Wintour of weddings planning. Wendy is a blessing and a gift. She made my wife’s wedding perfect and impeccable communication skills and commitment. I can write a whole novel about Wendy and the experience we had with her. She’s truly amazing. Also her prices are more than fair. She does this because she loves it. Also Martin is a fantastic!! Amazing photographer.

FlowerMom

18:55 20 Sep 25

My husband and I got married in South Padre in 2021( during covid times) Since we were from Houston, we trusted Weddings By Wendi with all her recommendations for photography, caterer, hair/makeup, etc and couldn't have been happier! On our wedding day a storm rolled in causing us to go from plan A to B but her and her team made sure our special day was perfect even with the unexpected weather! Still think about our wedding everyday!

Loren M.

20:42 17 Aug 25

We absolutely loved working with Wendi and Martin for our family photos. They helped us with how to get the best shot while also making sure to get some poses that we wanted. Wendi did amazing getting our almost one year old to smile too! They are kind and great to work with. We cannot wait to hang the photos in our home!

Abigail C.

20:09 27 May 25

I cannot thank Wendy enough for everything she did to make our wedding day absolutely perfect. I was in the middle of finishing my finals and incredibly stressed, but Wendy took care of every detail and made the entire planning process so easy and stress-free for me. I wanted a micro wedding—something private, intimate, and personal—and she delivered exactly that! The view was breathtaking, and my dream of having a sunset wedding was delivered.

Martin also played a big role in making our day special. He made both my husband and me feel completely comfortable, and we can’t wait to see the photos! I highly recommend!

Khristine

04:29 18 Apr 25

We were truly fortunate to have had such a flawless day! Wendi was exceptional, and every detail was meticulously planned. From subtle touches to expertly managing challenging guests, she demonstrated remarkable resilience and poise. Her outstanding reputation on the island was evident, as everyone seemed eager to accommodate her requests. Wendi delivers outstanding results, and when she commits to you, she consistently delivers. She and Martin have created a one stop shop, which is perfect for destination or out of town weddings. We are happy to know them and would highly recommend Weddings by Wendi to anyone in the South Texas area and Austin who is planning a wedding soon. Wendi is your go to girl and will make sure your day is as perfect as ours was!!

Sara S

01:48 25 Nov 24

Every single thing about our wedding was perfect. Wendi did every thing I wanted and the wedding was super smooth. The photos were magical and really captured the beauty of the night. She thinks about everything and has connections for anything you might want.

Rebecca C.

20:15 26 Oct 24

Wendi, you are amazing. Everything was so perfect. You exceeded our expectations. Our wedding was everything I envisioned.

Michael J.

01:25 25 Sep 24

When it comes to wedding planning, let Wendi take the wheel! She took all the stress off of us and planned the perfect day for me and my wife! You won't lift a finger and all your wedding dreams will come TRUE!

Meghan M.

17:35 23 Sep 24

Wendi and Martin are an excellent team! I had a wonderful experience with both of them. I used them to take my maternity photos and plan my baby shower. I couldn’t say enough positive words about them both. They make you feel comfortable and bring your vision to life. So happy with how everything turned out! Would highly recommend them for photos and events.

Sarah S.

19:55 18 Jun 24

I have no words to express how grateful I am for Wendi… from day one she has been helpful, sweet and answered any questions or concerns that I had. She made accommodations for my wedding and made sure that my husband and I felt comfortable and happy with how everything was going to turn out, even my dog was able to participate which was a big deal for me. My wedding day was a dream come true thanks to Wendi, we had beautiful photos taken during the sunset, Martin did an amazing job at taking these photos. I highly recommend Weddings by Wendi

Sharon B.

14:17 18 Jun 24

Wedding’s by Wendi ! God truly blessed us the day we met Wendi she makes your dreams actually come true … she is very detailed in her work from beginning to the end our day ! It was magical like a fairytale ! If pictures could speak if you can just see the beauty in every picture & all the love & dedication then Wendi’s you go to girl ! Thank you from the bottom of our hearts❤️

Kayla A.

23:41 01 May 24

Our wedding came out so stunning. Having Wendi plan out our wedding took so much weight off our shoulders before and during the event. She has a keen eye to every detail and is such an amazing advocate for our vision of how our wedding should look like.
A true wedding planner icon of the island, highly recommend to seek her wedding services.
Also.. the Picasso house is so gorgeous I already miss it.

Samuel R.

21:23 29 Sep 23

Just wanted to thank Wendi and her family for a wonderful wedding ceremony!! We loved the setup and the sunset wedding!! It was a magical day for us!! We loved South Padre Island!! We are gonna try to make it out every year for our anniversary!!